Registration Policy

2018-2019 Registration Policy

Important Dates

5/20-7/2 Early Bird Registration
7/3-9/9 Regular Registration
9/9 First Day of School
9/30 Last Day of Class Transfer

2018-2019 Tuition and Fees

All calculation in the table below is based on enrolling only one child/student.

Class Tuition(per annum) Family Account Management Fee (per family) Registration & Facility Fee (per student) Book & Material Fee (per student) POD Deposit(per family) Total   WithEarly BirdDiscount
Pre-K $640 $50 $70 NA $30 $790 $740
Kindergarten $640 $50 $70 NA $30 $790 $740
MLP Grade1-9 $640 $50 $70 $50 $30 $840 $790
MZHYGrade 1-9 $640 $50 $70 $20 $30 $810 $760
AP Chinese $640 $50 $70 $20 $30 $810 $760
CSL $690 $50 $70 $55 $30 $895 $845
Culture Class (if not enrolled in language class) $280 $50 $70 Varies   $400 N/A
Parent Class(per semester) $170 $50 $70 Varies   $290 N/A
Parent Class(per annum) $270 $50 $70 Varies    $390  N/A

POD (Parent-on-Duty) deposit of $30 per family is added to ensure parents fulfil their responsibility to help maintain the safety of students during school hours. The deposit will be forfeited if parents fail to report on their assigned dates of POD. Once the deposit is forfeited, a new deposit will be charged in the following school year. Parents who have performed the POD duty will not be charged the deposit the following school year. The deposit will be returned to you upon the withdrawal or graduation of your child(ren) from the school.

  •   Bounced check/payment will be charged a penalty of $35 per check.
  •   The Registration & Facility Fee applies to each occurrence of registration. For example, if an adult registers and pays for a full-year class, the $70 will apply once. If an adult chooses to register and pay separately for each of the two semesters, the $70 will automatically apply twice upon each registration.

Tuition and Fees

  • Except for Pre-K and Kindergarten classes, tuition covers 2 periods of Chinese Language Class and 1 period of Culture Class. There is no partial tuition credit for students who elect not to participate in any culture classes.
  • A single non-refundable Family Account Management Fee of $50 applies to every family with at least one registered student.
  • A non-refundable Registration & Facility Fee of $70 will be charged to each registered student.
  • Book and material fees are based on the actual book cost to the school and vary among classes.
  • For students who enroll in culture class only, both Family Account Management Fee and Registration & Facility Fee still apply.

Discount and Credit

Description Amount Notes
Early Bird Discount $50 Per student with at least one non-adult student enrolling in a regular language class and full payment is received before the Early Bird Discount End Date.
New Family Referral Credit $50 When a current member family refers a NEW FAMILY who successfully enrolls at our school, both families will each receive a $50 credit. The credit will be applied to each family’s account at the end of semester.
Discount for Three or More Children $50 If you have 3 or more children enrolled in Chinese classes, your 3rd and subsequent children will each receive a $50 discount.

Payment Method

Payments can be made with personal checks, credit cards, or PayPal. We strongly recommend paying by check. This will save school a significant amount of transaction fees.

When paying with a check, please print the payment printout from the online registration system and attach it to your check. Please make sure you write down students’ names, ID numbers (or family ID numbers if available) on your check and on the registration printout.

Please make check payable to: Huaxia Chinese School New York (HXNY) and mail it to: Huaxia Chinese School New York, P.O. Box 1236, Scarsdale, NY 10583. Total payment checks must be post marked within two weeks of the enrollment date. Registration will be considered incomplete if no payment is received within two weeks. The school reserves the right to deny a student’s enrollment if the corresponding payment is not made in full and on time.

If a check is returned for any reason (e.g. insufficient funds, stop payment, or closed account), a $35 processing fee in addition to any penalty amount charged by the bank will be added to your account. If a student with a bounced check/payment decides to withdraw from the school, the $35 returned check fee plus bank charges will still apply. No student will be allowed to sit in a class without FULL payment received by the school except for new students who may audit a class after obtaining written permission from the school administration.

Refund Policy (Tuition only. Family Account and Registration Fee are Non-refundable)

Dates Refund Amount
9/9/2018 and before 100% of tuition will be refunded
9/16/2018-9/23/2018 75% of tuition will be refunded
9/30/2018-10/7/2018 50% of tuition will be refunded
After 10/7/2018 No refund will be given

Age and Placement Guidelines

Grade placement is comparable to that at students’ week-day schools in support of students’ cognitive, social and emotional development. Copy of birth certificate is required for all Pre-K and Kindergarten students and for all new students under the age of 6. Students of Grade 1-Grade 9 will also be evaluated before being placed in classes appropriate to their ages and Chinese language abilities.

Class Age Requirement When Entering
学前小班 Pre-K3s children born on or before 12/31/2015
学前中班 Pre-K4s children born on or before 12/31/2014
学前大班 Kindergarten children born on or before 12/31/2013
马立平学前大班 MLP Kindergarten children born on or before 12/31/2013
1st Grade & CSL 6 or older is recommended

To ensure optimal learning experience, culture classes may be subject to specific age limits as described in course summaries. All language and culture classes are subject to maximum and minimum seating limits. Classes may be added or withdrawn at the discretion of the school administration.

Grade/Class Transfer

During the first 3 weeks of a new school year, existing students may elect to transfer to a different class. He or she needs to request and obtain a recommendation from the teacher of the originally enrolled class,

a written permission from the teacher of the receiving class, and an approval from the school administration. The final transfer will also be subject to the availability of the grade/class that he or she elects to transfer to. Once the transfer is approved, the school administration will issue a Certificate of Transfer and re-assign the student to the grade/class approved. Tuition difference plus any additional book and material fees will be charged or refunded to the student based on the difference between the two classes.

New students (other than students entering into Pre-K or Kindergarten classes) may select a grade that suits them. However, during the first 3 weeks of a new school year, the Dean may assess the new students and provide final approvals for the grade/class assignments based on the students’ levels of language proficiency and maturity. The school administration will re-assign the new students to the appropriate grades/classes based on the Dean’s recommendations.

Culture/Activity Classes

Except for Pre-K and Kindergarten students, all language students can select one culture/activity class which is one-hour in length.  Most of the culture classes are at no additional charges to paid language students.  Some culture classes may charge a material fee to cover the cost of materials purchased by the teachers for class activities or projects.

Students can also register for culture classes only. Culture classes are on “first-come-first-serve” basis.  However, students who have registered for a language class will have higher priority in securing a seat in culture classes. Please contact the Vice Principal of Registration in person or via email to for additional information.

Please do select a culture class while you register for a language class which is two hours long.  You can always request to transfer to a different culture class before the transfer deadline if the original choice is not suitable.  There is no partial tuition credit for students who elect not to participate in any culture classes.

Culture Class Selection and Transfer

Students, with the exception of Pre-K and Kindergarten, are eligible to participate in the culture/activity classes. They can select one culture/activity class. It is on a “first-come-first-serve” basis.

During the first 3 weeks of the new school year, if a student elects to change his or her current culture class selection, he or she can make a request to the school administration. However, the final transfer is subject to availability and other restrictions may apply. Once the school enters its 4th week of the academic year, a fee of $25 will be charged for each transfer.

If a student cannot find any culture/activity class that he or she is interested in, he or she may choose not to attend any culture/activity class. No student may attend a culture/activity class without prior registration and proper approvals. The school reserves the right to adjust and decide on student class assignments in order to balance the enrollments of classes.

Teacher Assignment

The school administration reviews and assigns teachers each year. Teacher assignment will be available on the school’s website no later than one week before the start of a new school year.

Classroom Assignment

The classroom (building/floor/room) assignment can be found on the school’s website no later than one week before the start of a new school year.

Parent on Duty (POD)

All parents MUST participate and take turns to fulfill responsibility of POD which is to ensure the safety and orderly conduct of students enrolled in the school.

Photo Usage

The school reserves the right to photograph students/families participating in the school’s academic and/or social activities and post the photographs on the school’s newsletter, website or school related marketing materials.

Acknowledgement and Agreement of 2018-2019 Registration Rules

I and my family hereby acknowledge and agree that we have received, read, understood, and agreed to the School Rules and Regulations for Registration and operation and for attendance at the school. We agree that all members of the school are subject to such Rules and Regulations in their entirety.

By registering hereunder, each student and family assume the risks of participating in any activity at and/or organized by the School and hereby irrevocably release the School and all its personnel and affiliates including but not limited to agents, officers, directors, employees, successors and assignees from any and all liabilities of any type of nature arising out of his/her participation in activities at and/or organized by the school.